1. Introduction
Access Review in redOrange.ai empowers administrators and compliance teams to regularly review and validate user access to business applications, groups, roles, and resources. This guide explains how to navigate, manage, and complete access reviews efficiently within the application.
2. Accessing Access Review
Log in as an Administrator or a user with Can Manage User Review Access permissions.
Navigate to Access Review from the side menu.
3. Access Review Sections
The Access Review module is organized into four main submenus:
Applications
Users
Groups
Roles
4. Applications Submenu
Overview
Displays all supported business application cards, showing:
Total Users
Flagged Accesses
Last Review Date
Business Criticality
Connection Status (Connected/Disconnected)
Reviewing Access for an Application
Click an application card to view detailed access information for users, including:
Name
Username
Role in the application
Group memberships
Access privileges
Flag access
Review status
Last review date
Review comments
User Task Sidebar
Clicking a user opens a sidebar displaying:
Application name
Flagged access status
Assigned reviewers
Review status (default: Not Reviewed)
Username
Last review date
Access privileges, roles, groups
Comments section for reviewer notes
Actions available:
Flag/unflag access
Change review status (Not Reviewed, In Progress, Reviewed)
Assign reviewers
Add comments
Assigned reviewers receive tasks in My Work > Access Review > User section, where they can update status and add comments, marking tasks as:
Not Reviewed
In Progress
Reviewed
Resolved
Note: You can download the entire Access Review Actions as Report in the xlsx format under Access Review > Application > { Select Application} > Download Report
5. Users Submenu
Overview
Lists users with columns for:
Username
Vendors (application logos where user has access)
Assigned roles
Access privileges
Flag access option
Groups
Review status
Last review date
User Task Sidebar
Clicking a user opens a sidebar similar to the Applications section with detailed info and review controls.
Reviewers assigned tasks here receive them in My Work > Access Review > User.
6. Groups Submenu
Overview
Displays all supported business application cards, showing:
Total Users
Flagged Groups
Last Review Date
Business Criticality
Connection Status (Connected/Disconnected)
Lists groups with details including:
Group ID and Name
Vendor (application logo)
Group users (expandable view)
Group permissions
Flag access toggle
Review status
Last review date
Review comments
Group Task Sidebar
Clicking a group opens a sidebar to flag access, update review status, assign reviewers, add comments, and view permissions.
Assigned reviewers receive tasks in My Work > Access Review > Group.
7. Roles Submenu
Overview
Displays all supported business application cards, showing:
Total Users
Flagged Groups
Last Review Date
Business Criticality
Connection Status (Connected/Disconnected)
Lists roles associated with applications, showing:
Role ID and Name
Vendor (application logo)
Users assigned to the role (expandable)
Flag access toggle
Review status
Last review date
Role Task Sidebar
Clicking a role opens a sidebar for flagging access, assigning reviewers, updating review status, adding comments, and viewing details.
Reviewers receive tasks in My Work > Access Review > Role, with statuses:
Not Reviewed (default)
In Progress
Reviewed
Resolved
8. Best Practices
Conduct regular access reviews, focusing on flagged accesses to reduce risk.
Assign appropriate reviewers to ensure accountability.
Document rationale in comments to maintain audit trails.
Keep review statuses current to reflect progress accurately.
9. Troubleshooting
Issue | Solution |
Cannot assign reviewers | Verify you have the necessary permissions |
Access flags not updating | Refresh the page or log out and log back in |
Review tasks not visible | Confirm task assignment and check user roles |
10. FAQs
Q: How do I flag user access?
A: Navigate to Access Review > Users > Mark the flag beside the user
Q: What review statuses are available?
A: Not Reviewed, In Progress, Reviewed, and Resolved.
Q: Where do reviewers find their tasks?
A: Under My Work > Access Review corresponding to Users, Groups, or Roles.
11. Contact Support
For assistance with Access Review, please contact:
Email: support@redorange.ai